CMMS Report Examples You Can Copy

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Company asset management is a major undertaking and maintenance operations are at the center of it. For modern companies that run computerized maintenance management systems, asset health is determined through a CMMS report generated at the end of a maintenance run.  

Most cloud-based CMMS software systems have their own unique report specifications. Some prefer to provide information on all key performance indicators while others provide specific CMMS data. 

If you’re looking to develop your own real-time maintenance management reports, keep reading. In this article, I’ll give you the X top CMMS system report examples you can take inspiration from.

Let’s dive right in.

The 5 Best CMMS Report Examples to Inspire You

CMMS solutions are basically software systems that store maintenance data and help manage crucial maintenance tasks such as inventory management, work order processing, asset lifecycle monitoring, among other things.

Most maintenance management software systems have a reporting feature that offers maintenance managers a detailed list of KPIs related to maintenance activities.

In other words, they provide a comprehensive enterprise asset management (EAM) review that reveals the impact of maintenance programs on all company assets.

However, different companies have different reporting specifications and in case you’re looking to build your own custom reports, the following report examples are the best starting point 

Limble CMMS

Limble CMMS is an all encompassing maintenance management software that is helping tens of thousands of maintenance professionals.

Limble CMMS’s Analytics and Reports are customizable and can be set up to show relevance across the entire factory, you can drill down by location, and categories of equipment, show work order completion and downtime data.

With Limble’s reports you can determine how much a piece of equipment is costing you and at what point replacing the equipment make sense.

Not only does Limble has custom reporting to see everything from a 1500 foot view, it also keeps and shows reporting when you break it down to every work order and asset that is created using their CMMS.

Overall, Limble’s easy to use interface and powerful features makes it a great choice for CMMS to use for your facility maintenance.

UpKeep

Upkeep is a management software that provides effective solutions for facility management, work order management, maintenance department support, and more.

Its reporting dashboard displays data such as equipment uptime and downtime, maintenance costs, purchase order fulfillment status, and other information that maintenance teams need to stay on top of their tasks.

Upkeep’s reporting service features different insights for different maintenance types. 

For example, an on-premises maintenance report can show several kinds of data such as personnel assigned to tasks, work order response graphs of each assignee, and their overall performance. 

Additionally, it can also display data by facility location. This lets managers get separate reports for all working locations. 

What’s best about the Upkeep reporting feature is its customizability. The software can be configured to analyze and report on teams of any size and scope.  

Overall, it’s a versatile reporting feature design, one that will benefit your company as long as you follow its core features and customizability.

eMaint

eMaint is a dedicated maintenance management software that focuses on analyzing KPIs and collecting historic data to guide in future operations.

Its reporting feature has both a customized reporting option and 95+ pre-defined report templates which users can export as PDFs, text, graphs, and charts.

Since eMaint’s reporting service primarily collects data and displays it as per managerial specs, it has a highly efficient trend analysis functionality. This allows the software to report, based on performance trends.

As a result, managers can find out the current performance of the maintenance teams and assets (compared to the past) and how to improve it.

What’s great about eMant is its security and privacy protocols that persist despite company-wide platform visibility. This extends to reporting as well and allows managers to set visibility and access restriction of specific or all reports.

Overall, the eMaint reporting feature design is beneficial for companies that teams that require a ton of empirical data presented in a simplified manner.

Facilities Management eXpress (FMX)

FMX is a facility maintenance and investment analysis software that works as a virtual facility manager.

The platform is primed towards capturing, analyzing, and optimizing each maintenance operations aspect. This lets managers justify new inventory costs, understand upkeep trends, and make adjustments to the overall maintenance framework.

The CMMS has some unique features that lend themselves very well to capacity planning. 

Its reports give managers a bird’s eye view of the maintenance department’s response to increased production and capital input. 

Furthermore, the reports themselves provide comprehensive reviews of several important maintenance factors such as spot costs, team performance, and operational efficiency.

The best thing about FMX is the cost-related data that it gathers from every point of expenditure in the maintenance department. It shows the costs of running equipment, replacement parts, and third-party services (if any).

Overall, the FMX reporting feature design is great for companies looking for data presentation that leads to more cost-effective maintenance. 

Fiix

Fiix is a customizable CMMS system with a maintenance reporting and analytics feature that can be tailored to a company’s data requirements.

The software is known for its mobile app functionality, which lets managers track maintenance activities and get detailed reports on their mobile devices.

Fiix’s reporting feature collects data and turns it into meaningful insights. 

Users can bring up these insights on demand and arrange them according to their immediate importance to the maintenance department. 

Furthermore, the reporting feature design lets you query data or combinations of data from the database with a single query/command. 

This data can be transformed into comprehensive reports with custom layouts that consist of engaging graphs and visuals.

Overall, Fiix reporting design is ideal for managers who want a simplified reporting feature that can summon the required data as and when it’s needed. 

What Makes an Ideal CMMS Report Example

Maintenance departments can vary in size from a few members to multi-location teams with hundreds of members. 

With varying reporting needs comes the requirement of a flexible reporting feature that can provide the right data at the right time. 

Here are some aspects of the ideal CMMS reporting feature in 2020:

  • Detailed data collection from all points of maintenance application
  • Accurate and comprehensive data representation
  • Extra flexibility for custom KPIs
  • Automatic report generation based on user metrics
  • Complete customizability across the board

These qualities make for the perfect CMMS report system for any company to adopt. However, in case you don’t want to go through the trouble of designing a feature with all these options, Limble CMMS has the answer, and all the customizability your company could ever want, in one package. 

With Limble, not only do you get a high-level data accumulation feature but one that gives you actual, actionable insights to implement for streamlined and cost-effective maintenance. 

CMMS Dashboard Examples You Can Copy

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In maintenance management, having a great CMMS software can help you improve your asset management, work order management, and overall maintenance. However, you need to have an excellent CMMS dashboard to make the most of your CMMS system.

The CMMS dashboard (Computerized Maintenance Management Software) is an extremely useful tool that offers a complete overlook of important CMMS data so that you can make informed decisions.

In this article, we’ll go over designing your CMMS dashboard and some CMMS solutions with dashboards you can copy.

Let’s dive in.

What are CMMS Dashboards, and How Do They Work?

Your Computerized Maintenance Management System (CMMS) offers a solution for easier maintenance management through effective preventive maintenance (also known as preventative maintenance).

There are a lot of CMMS benefits, but the most crucial aspect is that you can automate and streamline work orders, reduce equipment downtime, and reduce overall maintenance costs.

In any case, your CMMS has a CMMS dashboard that provides a complete outlook of all CMMS data. The CMMS dashboard can be customized according to the user, providing crucial information depending on who logged in.

The maintenance dashboard can be presented in various forms, such as in graphical format, to make sense of trends or maintenance items that require attention. For example, you can develop customized reports, make PDFs, develop pie charts, and showcase important KPIs (Key Performance Indicators).

Perhaps the most crucial thing about CMMS solutions is that the dashboard is cloud-based; thus, it’s updated in real-time. This helps the maintenance department make crucial decisions based on accurate and timely information. Furthermore, the maintenance manager or maintenance teams can access the CMMS dashboard on multiple devices, including laptops and mobile devices (some CMMS systems offer mobile apps).

The software system is developed to offer a few crucial options. Therefore, each CMMS software solution has a dashboard that always has four major parts (the user can choose how many components are shown at any given time).

  • Word orders
  • Downtime and equipment failure
  • Preventative maintenance
  • Inventory and purchasing stock levels

Each component has various other options under them, and you can choose what shows up on your CMMS dashboard.

Ideally, you may want each and every metric and KPI to show up. However, you should only focus on the components that directly affect your maintenance program and production system.

3 CMMS Dashboard Examples from Various CMMS Software

While you can customize your CMMS dashboard according to your maintenance operations, it helps to check out existing dashboards. Every CMMS solution offers a slightly different dashboard, and you can use them as a template to develop your own CMMS dashboard.

The following CMMS dashboards are among the best known and most used in the industry.

  1. Limble CMMS Dashboard

The Limble CMMS dashboard is completely customizable and focuses on putting data-backed plans into action. The dashboard is designed to reduce labor costs, decrease total downtime, and improve facility management.

The dashboard offers a complete overlook of the budget, repair costs, and maintenance costs. You can check where the money is being spent and why. As a result, you can also check what asset is costing the most in terms of repairs and maintenance. You can also determine why each asset costs that much.

Furthermore, the CMMS dashboard lets you develop your own custom KPIs depending on your needs. That includes critical maintenance KPIs, such as MTTR, MTBF, and more.

The dashboard also lets you view automatically generated reports that are based on automatic updates on all your relevant metrics. You can view these reports and share them via PDFs, Excel Sheets, or within the CMMS.

Most importantly, you can view rotatable dashboards on large screens so you can take a look at everything simultaneously. As a result, you have all your metrics, KPIs, reports, and data on one massive screen.

  1. iMaint CMMS Dashboard

The iMaint CMMS dashboard is designed to help improve overall organizational efficiency and assist in making better decisions.

You will also find an option to display all the key performance indicators (KPIs) at any given time; you can view them with different visual representations.

In a single screen, the CMMS dashboard lets you determine trends, monitor KPIs as gauges, charts, or graphs, and monitor up to six components on any screen. Some of the metrics you can add to the dashboard include asset mean time to repair, top ten assets by costs, work order scheduled vs. complete, and available labor hours, among others.

You can actively filter all the data displayed, and even print and share your dashboard screen with others. If you’re happy with your dashboard configuration, you can save it or import it.

Most importantly, you can add various metrics depending on different departments and select specific refresh rates for them.

  1. eMaint CMMS Dashboard

The eMaint CMMS dashboard focuses on transforming lengthy reports into meaningful charts and graphs. The idea is to summarize all maintenance operations and maintenance tasks into a few charts to spot any trends, issues, and more.

You can organize and configure the dashboard into different tabs, labeled with tables, graphs, and dashboard widgets. This allows you to view work order status, asset uptime, and maintenance task completion rate in different tabs simultaneously.

The CMMS dashboard also allows access to real-time data and the option to input external data. For example, you can include previous case studies as benchmarks to compare your current KPIs.

Developing Your CMMS Dashboard

A CMMS software works differently than software such as an Enterprise Asset Management (EAM) software. Your CMMS is a one-in-all asset management and maintenance tool that can make maintenance easier while improving organizational efficiency.

However, each company and facility work differently, and it’s hard to find a CMMS dashboard that works for everyone. The best course of action is to choose a CMMS that offers customizable CMMS dashboards so you can develop your dashboard according to your needs.

Ideally, it’s best to go for a CMMS like Limble, that offers all the services and options, while also offering maximum customizability so you can make use of the options you want.

What is a CMMS?

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Looking to streamline your facility maintenance operations? The first step in understanding what is a CMMS software and how it can take your maintenance strategy to the next level.

A computerized maintenance management system (CMMS) is the centerpiece of every high-functioning asset maintenance program.

Investing in a CMMS solution brings multiple benefits to organizations including decreasing the costs associated with reactive maintenance, increasing the efficiency of maintenance teams, and making it easier to organize and automate data. Overall, companies that leverage maintenance management software see a significant increase in maintenance and asset management ROI.

Let’s get into more details of what maintenance managers must know about CMMS.

What is a CMMS?

A computerized maintenance management system (CMMS) is a digital platform that leverages the Internet of Things (IoT), big data, and machine learning to organize a company’s maintenance activities, eliminate manual work that can be automated, improve maintenance professionals communication, and support cost-effective managerial decision-making.

By bringing all the organizations’ maintenance data together, maintenance managers have access to real-time information about asset performance, work requests scheduled, spare parts available, and predictions about asset health.

The best computerized maintenance management system (CMMS) providers offer the system for desktop, tablet, and mobile devices.

Who Should Invest in a CMMS Software?

Investing in a CMMS software can represent a competitive advantage for organizations in a large variety of industries. The decision to introduce a cloud-based solution to the company’s maintenance program can have a significant impact on the company’s operational strategy, outcomes, and profits. 

If you are involved in maintenance decision-making, you know how difficult it can be to make a decision when you have little data in hands. What’s more, a wrong decision can have a large impact on maintenance costs and affect the bottom line.

Some industries where companies tend to see a great return from investing in CMMS system include oil and gas companies, energy companies, fleet management, healthcare companies, food service companies, transportation companies, property management companies, national and state parks, organizations operating in the aerospace, manufacturing companies, hospitality organizations, warehouses, automotive companies, and other type of facilities.

CMMS users include business owners, facility and maintenance management, asset planners, and maintenance personnel. Modern CMMS software is also useful for Safety Managers, Quality Control Managers, Directors of Operations, Logistics Coordinators, and more.

What Makes a Good CMMS

Within the many CMMS providers, not all solutions satisfy maintenance team’s needs. That’s because some CMMS systems include more modules and features than others.

The best computerized maintenance management system (CMMS) makes asset management a breeze, by helping managers to schedule service activities, track work orders, analyze KPIs, and optimize equipments functionality. The best options in the market also offer predicitive maintenance capabilities, which count with the power of big data and machine learning.  

Mobile apps capabilities are also important considering that it empowers maintenance technicians to access assets information while out in the field performing maintenance tasks while also allows managers to receive instant notifications when their attention is needed. This increases the efficacy of all maintenance processes.

Let’s take a look at some modules that are considered critical to compose a powerful computerized maintenance management system:

Work Order Management Module

A work order module in CMMS systems allow maintenance teams to get rid of disorganized paperwork, Excel files, and stacks of work order requests.

Work order management platform is meant to help you create, manage, and track maintenance work orders – all from a user-friendly environment.

You must look for a CMMS software that offers a streamlined way for field workers to submit work order requests. This can be through their smartphones, with options to attach images and details of what needs maintenance workers’8 attention. A cool feature to count with is the possibility of pre-determining who is responsible for each type of maintenance work, and when a work request is submitted, the software automatically assigns the pre-designated worker, who receives a notification on their smartphone.

Work order management module can reduce downtime and maintenance costs, and streamline your maintenance activities.

Preventive Maintenance Module

A preventive maintenance module (also known as preventative maintenance) is vital in any CMMS software. That’s because preventive maintenance should be part of every maintenance plan, regardless of the organization’s size, industry, and asset types. 

This proactive approach to maintenance ensures minimal asset failure, keeps operations running, and reduces manual input — all of that with low implementation costs.

Almost all CMMS solutions include a PM module, but when selecting your software, you must look for automation features that will facilitate facilities management work. Some of the functionalities that make operations easier include:

– Instant notifications every time a preventive maintenance task is scheduled or when it is time to perform the maintenance activity

– Interactive calendar that allows managers and technicians to view all open work and upcoming PM activities

– Automatic PM scheduling based on meter readings or pre-set time windows

– Connectivity between PM module and other modules involving assets data

Mobile capabilities are also helpful when it comes to the PM module since it allows maintenance workers to check off scheduled activities immediately after completing them.

Predictive Maintenance Module

Predictive maintenance (PdM) involves advanced maintenance techniques that rely on machine learning, big data, and the Internet of Things (IoT). With that, not all CMMS systems include a PdM module. 

If your organization manages complex machinery that requires a high level of reliability, you must have predictive maintenance techniques within your maintenance strategy.

Through the use of built-in sensors, the software captures vital data and stores it in its database. The system uses maintenance history data to create predictive models and warn the maintenance team when it’s the optimal time to perform maintenance work. 

The best CMMS solutions have a PdM module connected with the work order module, which means a corrective task is automatically created and the designated technician is instantly notified when an abnormality is detected.

Enterprise Asset Management Module

Enterprise asset management makes it possible for companies to track and manage machinery with all the customization needed. Organizations can track location, make, model, manuals, pictures, mileage, hours run, meter readings, and any other information that is important to the company. 

EAM module also allows facilities managers in different locations to view all maintenance history, workflows, and inventory data of all organization assets. Having access to this critical data enables faster diagnostics and an actionable audit trail. A CMMS that connects with the other systems your company uses, such as an ERP or MES makes data more powerful.

Not every company needs enterprise asset management capabilities within CMMS software. We recommend that you get in touch with the CMMS provider you are interested in to learn more about how your organization’s needs can be addressed.

Inventory Management Module

If you are responsible for inventory management you know how important it is to have reliable, real-time data at hands all the time. 

Modern CMMS software, with an Inventory Management module, allows managers to analyze information to understand asset availability, performance trends, MRO inventory optimization, inventory costs, and other information to support business decisions. It is critical to have real-time data about inventory and assets lifecycle including information about what parts have been used in each maintenance activity,

Inventory management solution makes it possible for facility managers to make accurate predictions regarding when it is the optimal time to make purchase orders for new spare parts.

Ready to Streamline Your Maintenance Activities?

In the Industry 4.0 context, organizations that don’t leverage the right resources end up failing to stay competitive.

Unplanned downtime can have serious consequences on companies’ bottom line. 

The best CMMS software is the one that addresses most of your organizations’ maintenance needs — from eliminating chaotic paperwork to using predictive models to avoid asset failure.

Note that regardless of your organization’s size and particularities, you should look for customizable dashboards where you can see your maintenance performance with your own metrics and KPIs such as planned vs. unplanned work, maintenance history, etc. 

A CMMS that allows technicians to log in work requests and service details through a mobile app also makes the maintenance team much more productive, which leads to increased machinery uptime and higher profits.