CMMS Report Examples You Can Copy

Company asset management is a major undertaking and maintenance operations are at the center of it. For modern companies that run computerized maintenance management systems, asset health is determined through a CMMS report generated at the end of a maintenance run.  

Most cloud-based CMMS software systems have their own unique report specifications. Some prefer to provide information on all key performance indicators while others provide specific CMMS data. 

If you’re looking to develop your own real-time maintenance management reports, keep reading. In this article, I’ll give you the X top CMMS system report examples you can take inspiration from.

Let’s dive right in.

The 5 Best CMMS Report Examples to Inspire You

CMMS solutions are basically software systems that store maintenance data and help manage crucial maintenance tasks such as inventory management, work order processing, asset lifecycle monitoring, among other things.

Most maintenance management software systems have a reporting feature that offers maintenance managers a detailed list of KPIs related to maintenance activities.

In other words, they provide a comprehensive enterprise asset management (EAM) review that reveals the impact of maintenance programs on all company assets.

However, different companies have different reporting specifications and in case you’re looking to build your own custom reports, the following report examples are the best starting point 

Limble CMMS

Limble CMMS is an all encompassing maintenance management software that is helping tens of thousands of maintenance professionals.

Limble CMMS’s Analytics and Reports are customizable and can be set up to show relevance across the entire factory, you can drill down by location, and categories of equipment, show work order completion and downtime data.

With Limble’s reports you can determine how much a piece of equipment is costing you and at what point replacing the equipment make sense.

Not only does Limble has custom reporting to see everything from a 1500 foot view, it also keeps and shows reporting when you break it down to every work order and asset that is created using their CMMS.

Overall, Limble’s easy to use interface and powerful features makes it a great choice for CMMS to use for your facility maintenance.


Upkeep is a management software that provides effective solutions for facility management, work order management, maintenance department support, and more.

Its reporting dashboard displays data such as equipment uptime and downtime, maintenance costs, purchase order fulfillment status, and other information that maintenance teams need to stay on top of their tasks.

Upkeep’s reporting service features different insights for different maintenance types. 

For example, an on-premises maintenance report can show several kinds of data such as personnel assigned to tasks, work order response graphs of each assignee, and their overall performance. 

Additionally, it can also display data by facility location. This lets managers get separate reports for all working locations. 

What’s best about the Upkeep reporting feature is its customizability. The software can be configured to analyze and report on teams of any size and scope.  

Overall, it’s a versatile reporting feature design, one that will benefit your company as long as you follow its core features and customizability.


eMaint is a dedicated maintenance management software that focuses on analyzing KPIs and collecting historic data to guide in future operations.

Its reporting feature has both a customized reporting option and 95+ pre-defined report templates which users can export as PDFs, text, graphs, and charts.

Since eMaint’s reporting service primarily collects data and displays it as per managerial specs, it has a highly efficient trend analysis functionality. This allows the software to report, based on performance trends.

As a result, managers can find out the current performance of the maintenance teams and assets (compared to the past) and how to improve it.

What’s great about eMant is its security and privacy protocols that persist despite company-wide platform visibility. This extends to reporting as well and allows managers to set visibility and access restriction of specific or all reports.

Overall, the eMaint reporting feature design is beneficial for companies that teams that require a ton of empirical data presented in a simplified manner.

Facilities Management eXpress (FMX)

FMX is a facility maintenance and investment analysis software that works as a virtual facility manager.

The platform is primed towards capturing, analyzing, and optimizing each maintenance operations aspect. This lets managers justify new inventory costs, understand upkeep trends, and make adjustments to the overall maintenance framework.

The CMMS has some unique features that lend themselves very well to capacity planning. 

Its reports give managers a bird’s eye view of the maintenance department’s response to increased production and capital input. 

Furthermore, the reports themselves provide comprehensive reviews of several important maintenance factors such as spot costs, team performance, and operational efficiency.

The best thing about FMX is the cost-related data that it gathers from every point of expenditure in the maintenance department. It shows the costs of running equipment, replacement parts, and third-party services (if any).

Overall, the FMX reporting feature design is great for companies looking for data presentation that leads to more cost-effective maintenance. 


Fiix is a customizable CMMS system with a maintenance reporting and analytics feature that can be tailored to a company’s data requirements.

The software is known for its mobile app functionality, which lets managers track maintenance activities and get detailed reports on their mobile devices.

Fiix’s reporting feature collects data and turns it into meaningful insights. 

Users can bring up these insights on demand and arrange them according to their immediate importance to the maintenance department. 

Furthermore, the reporting feature design lets you query data or combinations of data from the database with a single query/command. 

This data can be transformed into comprehensive reports with custom layouts that consist of engaging graphs and visuals.

Overall, Fiix reporting design is ideal for managers who want a simplified reporting feature that can summon the required data as and when it’s needed. 

What Makes an Ideal CMMS Report Example

Maintenance departments can vary in size from a few members to multi-location teams with hundreds of members. 

With varying reporting needs comes the requirement of a flexible reporting feature that can provide the right data at the right time. 

Here are some aspects of the ideal CMMS reporting feature in 2020:

  • Detailed data collection from all points of maintenance application
  • Accurate and comprehensive data representation
  • Extra flexibility for custom KPIs
  • Automatic report generation based on user metrics
  • Complete customizability across the board

These qualities make for the perfect CMMS report system for any company to adopt. However, in case you don’t want to go through the trouble of designing a feature with all these options, Limble CMMS has the answer, and all the customizability your company could ever want, in one package. 

With Limble, not only do you get a high-level data accumulation feature but one that gives you actual, actionable insights to implement for streamlined and cost-effective maintenance. 

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